Deal Amount & Products

Understanding Deal Amounts

The financial aspects of deals are crucial for sales forecasting and revenue tracking. In AchieveApex, you can manage deal amounts in two ways:

• Simple Amount: A single value representing the total deal worth
• Product-based Amount: A calculated total based on the products included in the deal

Setting a Simple Deal Amount

For straightforward deals, you can set a simple amount value directly.

Adding or Updating a Deal Amount

To set or update the amount for a deal:

1. Open the deal by clicking on it in either Pipeline or List view
2. In the Deal Details page, locate the Amount section (usually in the right sidebar)
3. Click on the current amount or the edit icon next to it
4. Enter the new amount value
5. Click "Save" to update the deal amount

Setting Currency

AchieveApex allows you to specify the currency for each deal, which is especially useful for organizations working with international clients.

To set or change the currency for a deal:

1. Open the deal's details page
2. Look for the currency selector (usually next to the amount)
3. Select the appropriate currency from the dropdown menu
4. The change will be applied automatically

Working with Products in Deals

For more detailed deal tracking, AchieveApex allows you to add products to your deals. This approach provides a granular view of what's being sold and automatically calculates the total deal value based on product quantities, prices, taxes, and discounts.

Adding Products to a Deal

To add products to a deal:

1. Open the deal by clicking on it in either Pipeline or List view
2. In the Deal Details page, find the Products section
3. Click the "Add Products" button
4. In the dialog that appears, select the product you want to add from the dropdown
5. Specify the quantity, price, and other details as needed
6. Click "Add" to include the product in the deal

Product Details

When adding products to a deal, you can specify the following details:

• Product: Select from your product catalog
• Quantity: The number of units included in the deal
• Price: The unit price (defaults to the product's standard price but can be adjusted)
• Discount: Any discount applied to the product (can be a fixed amount or percentage)
• Tax: The applicable tax percentage

Managing Product Discounts

Discounts can significantly impact your deal's final value. AchieveApex provides flexible discount options for deal products:

• Fixed Amount Discount: A specific amount deducted from the product total
• Percentage Discount: A percentage deducted from the product total
• No Discount: The product is sold at full price

To apply a discount to a product:

1. When adding or editing a product in a deal, select the discount type (Fixed, Percentage, or None)
2. Enter the discount amount or percentage
3. The system will automatically calculate the discounted price

Tax Settings

AchieveApex allows you to apply taxes to products in your deals. You can specify a tax percentage for each product and choose whether amounts are tax-inclusive or tax-exclusive.

To set tax for a product:

1. When adding or editing a product, enter the tax percentage in the Tax field
2. Decide whether the price is tax-inclusive or tax-exclusive
3. The system will calculate the final amount accordingly

Editing Products in a Deal

To modify a product that's already been added to a deal:

1. Open the deal's details page
2. Find the Products section
3. Locate the product you want to edit
4. Click the edit icon or the product row
5. Update the details as needed (quantity, price, discount, tax)
6. Save your changes

Removing Products from a Deal

To remove a product from a deal:

1. Open the deal's details page
2. Find the Products section
3. Locate the product you want to remove
4. Click the delete icon (usually a trash can)
5. Confirm the deletion

Deal Totals and Calculations

When you add products to a deal, AchieveApex automatically calculates various totals based on the product quantities, prices, discounts, and taxes.

Understanding Deal Calculations

For each product in a deal, AchieveApex calculates:

• Base Total: Quantity × Price
• Discount Amount: The total discount (fixed or percentage-based)
• Amount After Discount: Base Total − Discount Amount
• Tax Amount: Amount After Discount × Tax Percentage
• Total with Tax: Amount After Discount + Tax Amount

For the entire deal, AchieveApex calculates:

• Subtotal: Sum of all products' Amount After Discount
• Total Taxes: Sum of all products' Tax Amount
• Grand Total: Subtotal + Total Taxes

Deal Totals Display

AchieveApex provides a clear breakdown of all calculations in the Deal Products section:

• Individual product totals with discounts and taxes
• Overall deal subtotal before taxes
• Total tax amount
• Grand total (the final deal amount)

Best Practices for Deal Amounts and Products

• Be Consistent: Choose either simple amounts or product-based amounts for similar types of deals
• Keep Products Updated: Regularly review and update your product catalog with current prices
• Document Discounts: Add notes explaining why discounts were applied to maintain transparency
• Use Categories: Organize products into logical categories to make them easier to find
• Set Default Tax Rates: Configure default tax rates for your products to save time when adding them to deals
• Preview Before Finalizing: Always review the calculated totals before finalizing a deal to ensure accuracy

Next Steps

Now that you understand how to manage deal amounts and products, you may want to explore:

• Setting up quote generation based on deal products
• Integrating with accounting or ERP systems for seamless order processing
• Creating reports to analyze sales by product or category
• Managing pipeline stages to track deal progress effectively